Message-ID: <MAC.950425104709@maine.maine.EDU> Date: Tue, 25 Apr 1995 10:47:09 EDT From: Dennis McConnell <mailto:mac@MAINE.MAINE.EDU> Subject: HOPE Office Manager Positions in Kazakhstan To: Multiple recipients of list DEVEL-L
Members of the list may be interested, or know of others who
might be interested, in the position announced below. Please
send requests for additional information to the contact identi-
fied at the end of the announcement.
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OFFICE MANAGER POSITIONS (2) IN KAZAKHSTAN
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LOCATION: Atyrau and Kulsary, Kazakhstan
POSITION: Office Manager/Administrator
DURATION: Long Term
Project HOPE, a non-profit international health care education
organization, is seeking a long-term Office Manager for Kazakh-
stan. Project HOPE assists areas of the world in improving the
quality of care provided to the local population by upgrading the
training of local health care providers.
GENERAL RESPONSIBILITIES:
Ensures the execution of duties necessary for the support of Kul-
sary-based Project HOPE programs. Responsibilities include but
are not limited to: reporting on imprest fund for the program;
supervising the coordination of transportation; assigning duties
for shipping and receiving of program equipment, supplies and
long-term staff personal effects; maintaining all communications
systems; providing orientation to new staff members and consult-
ants; liaising with Atyrau and Kulsary programs and other Project
HOPE programs in the N.I.S.; and providing information to HOPE
Center.
SPECIFIC RESPONSIBILITIES:
1. Responsible for the bookkeeping of program expenses at the
program site--handles petty cash and bank accounts. Prepares
monthly imprest and end-of-year financial reports. Disperses
funds for local purchase and salaries for local staff.
2. Responsible for training local administrative staff in vari-
ous aspects of administration as relates to their duties,
including preparing the monthly imprest fund report. In
collaboration with the program Director, select candidates
for management fellowships.
3. Responsible for receiving and sending communications to and
from HOPE Center and other Project HOPE Program sites in the
N.I.S.
4. Arrange visa invitations and extensions, as well as living
arrangements for fellows and consultants.
5. Ensure that all Project HOPE personnel and fellows are met
upon arrival in Kazakhstan. Arrange for accommodations and
domestic flights for Project HOPE personnel traveling to
other N.I.S. program sites.
6. Introduce HOPE personnel and fellows to other HOPE personnel
and ensure that they are introduced to Russian counterparts.
7. Assist with orientation to daily living and ensure that daily
living materials are kept up-to-date and transmitted to HOPE
Center.
8. Responsible for arranging all business travel for HOPE pro-
gram staff members.
9. Responsible for ordering equipment and supplies in accordance
with Administrative Guidelines.
10. Facilitate obtaining photo opportunities and news stories and
transmitting same to HOPE Center.
11. Supervises utilization of Kulsary-based HOPE vehicles,
including official vehicles assigned to Project HOPE and
drivers assigned to the program.
12. Coordinate and oversee the translation of program materials
as needed and arrange for interpreters as needed.
13. Arrange for necessary local office facilities furniture,
telephone, telex and office supplies.
14. Provide support to the Program Director and HOPE Center in
the development of new programs in the N.I.S.
15. Prepare regular reports for HOPE Center as required, and
others upon request.
16. Coordinate and liaise with the Administrative Assistant in
Atyrau program site. When necessary, act as backup for this
position.
17. Handle other duties necessary for adequate administrative
support of the Project HOPE programs in the N.I.S.as assigned
by the Program Director. This may entail travel to other
sites.
PREREQUISITES:
1. Experience in administrative work required; experience in
working overseas strongly preferred.
2. Organizational and management abilities, excellent judgment,
extreme discretion, flexibility and ability to work under
pressure required.
3. Basic knowledge of Russian preferred.
4. A bachelor's degree is desirable.
Applicants need not be U.S. citizens.
For further information, please feel free to contact:
Sue Tardino
International Human Resources Recruiter
Project HOPE
Millwood, Virginia 22646
Tel: 800-544-4673 or 703-837-1813
Email: mailto:HOPE1@NETCOM.COM
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