Dialogues on Digitization - April 25-27 - Rochester, NY

From: Peer, Jenny (JPeer@MCLS.ROCHESTER.LIB.NY.US)
Date: Sun Mar 25 2001 - 13:42:42 CST

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Date:         Sun, 25 Mar 2001 14:42:42 -0500
From: "Peer, Jenny" <mailto:JPeer@MCLS.ROCHESTER.LIB.NY.US>
Subject:      Dialogues on Digitization - April 25-27 - Rochester, NY
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Dialogues on Digitization is "A Symposium for Libraries to Discuss Critical Issues Facing Digitizing Programs". This LSTA funded conference will feature noted members of the digitizing community: Abby Smith (CLIR), Anne Kenney (Cornell) and Melissa Smith Levine (Legal Advisor, American Memory Project) who will facilitate small group discussions on the following issues: "Selection Criteria", "Mainstreaming Projects into Programs", and
"Copyright and other Legal Issues". Although this conference was originally intended for NYS libraries, a few openings remain and we would like to open participation to others in the digitizing community who would benefit from these discussions.

The conference will be held in Rochester, NY on April 25-27, 2001. The registration fee is $65. Most relevant information is included in the files attached below (description, agenda, and registration form). Please contact Jenny Peer at 716-428-8398 or mailto:jpeer@mcls.rochester.lib.ny.us for additional infofrmation.

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Dialogues on Digitization

Agenda

Wednesday, April 25th

        6:00 - 7:30 p.m. Reception
                        Dorris Carlson Reading Garden
                        Central Library of Rochester & Monroe County

        Thursday, April 26th=20
=09
        7:30 a.m. Registration and Breakfast Buffet
                        Hyatt Regency Rochester

        8:15 a.m. Welcome and Opening Remarks
                                Dick Panz, Director
                                Rochester Public Library
                                Monroe County Library System

Jean Currie, Executive Director
South Central Regional Library Council

                                Sara McCain, LSTA Coordinator
                                NYS Division of Library Development
=09
                        Keynote Address
                                Kay Runge
                                President, Public Library Association
                                Director, Des Moines Public Library Dialogues on Digitization

Agenda

Thursday, April 26th

        Symposium Session I: 9:30 a.m. - 12:30 p.m.
                Selection Criteria
=09
        Facilitator:
                Abby Smith, Director of Programs=20
                Council on Library and Information Resources

        Location:
                Kate Gleason Auditorium
                Central Library of Rochester & Monroe County
        =09
=09
        Lunch Break 12:00 - 1:30 p.m.

        Symposium Session II: 2:00 - 5:00 p.m.
                        Mainstreaming Projects into Programs=09
=09
        Facilitator:
                Anne R. Kenney, Co-Director
                Cornell Institute for Digital Collections

        Location:
                Kate Gleason Auditorium
                Central Library of Rochester & Monroe County

Dialogues on Digitization

Agenda

Friday, April 27th=20

Symposium Session III: 9:00 a.m.- 12:00 p.m.
Copyright and Other Legal Issues

        Facilitator:
                Melissa Smith Levine, Legal Advisor=20
                National Digital Library Program, Library of Congress

        Location:=20
                Kate Gleason Auditorium
                Central Library of Rochester & Monroe County

=09
Lunch Break 12:00 - 1:30 p.m.

Symposium Wrap-Up: 1:30 - 3:00 p.m.
Where do we go from here?

        Location:=20
                Kate Gleason Auditorium
                Central Library of Rochester & Monroe County

Symposium Presenters

Kay K. Runge=20 Currently President of the Public Library Association, she has served = as Director of the Davenport [Iowa] Public Library since 1985 and will = assume the directorship of the Des Moines Public Library in April 2001. =
Ms. Runge serves as an advisor to the University of Iowa School of = Library Science where she is also an Adjunct Professor teaching = Strategic Management. In 2000, Ms. Runge was named to the National = Advocacy Honor Roll by the Association for Library Trustees & Advocates = of the American Library Association and received the Member of the Year = Award for the Iowa Library Association. =20

Anne R. Kenney=20 As Associate Director of the Department of Preservation and = Co-Director, Cornell Institute for Digital Collections, she has led = research and production projects focusing on the use of digital imaging = to retrospectively convert library and archival materials. She has = written and spoken widely on the topic, and is the co-author of the = award-winning Digital Imaging for Libraries and Archives (Cornell = University Library, 1996) and Moving Theory into Practice (Cornell = University Library, 2000). Ms. Kenney is a Fellow and Past President = of the Society of American Archivists, and a Commissioner of the = National Historical Publications and Records Commission.

Abby Smith=20 Having held various positions in libraries and research institutions = for the past twenty-five years, she is currently Director of Programs = at the Council on Library and Information Resources in Washington, = D.C., which she joined in 1997. She is responsible for development and = management of collaborative activities with key library, archival, and = cultural institutions to ensure long-term access to our cultural and = scholarly heritage. She is the author of many reports, newsletters, and = other informational products that address preservation and access = problems in all formats, including digital. Dr. Smith has taught at = Harvard and Johns Hopkins Universities. Trained as a historian of = Russia and of modern intellectual history, she has BA, MA, and PhD = degrees from Harvard University and has held several fellowships, includ= ing Fulbright and IREX traveling grants. Her recent publications = include: American Treasures in the Library of Congress; The Future of = the Past: Preservation in American Research Libraries; Why Digitize?; = Collections, Content, and the Web; and, with Laura Price, Managing = Cultural Assets from a Business Perspective.=20

Melissa Smith Levine As the Legal Advisor to the National Digital Library Project at the = Library of Congress she provides legal review of library materials for = copyright management, publicity and privacy concerns before collections = are released online, as well as other legal and contractual matters. = Ms. Levine previously negotiated revenue generating contracts for the = Smithsonian Institution to support its educational mission, including = publishing (in print and electronic media), licensing, and traveling = exhibitions. She has a long-standing interest in public policy, law, = and business relationships as they affect museums, libraries, and other = cultural institutions and was a participant in the Getty Information = Institute=92s Museum Education Site Licensing project.

Dialogues on Digitization

Registration Information

Attendance:
Attendance will be limited to 35 participants and early registration = is strongly recommended. The number of participants from any one = institution may also be limited. The target audience is project = directors and/or senior management representing libraries with mature = digital initiatives.

Fees:
The symposium fee is $65 which includes the opening reception on = Wednesday evening and the breakfast session on Thursday morning. = Participants will be responsible for expenses associated with their = travel, lodging and meals.

Deadlines:
=95 Application forms must be received by March 10, 2001. Please = enclose a check or money order payable to the=20 Rochester Public Library.=20

=95 Applicants will be notified of acceptance status=20 by March 15, 2001. =20

=95 The Hyatt Regency Rochester will provide a substantially discounted = rate of $109 (single or double occupancy) through March 18, 2001 only. = Thereafter, reservations will be taken on a space and rate availability = basis.

Additional Information:
        Contact Jenny Peer, Project Consultant
        (716) 244-9796 or (716) 428-8393
        mailto:jpeer@mcls.rochester.lib.ny.us.

Accommodations=20

Hyatt Regency Rochester 125 East Main Street Rochester, NY 14604
(716) 546-1234

The Hyatt Regency Rochester has partnered with the Rochester Public = Library to enable you to enjoy luxury accommodations during your visit = to Rochester for the Dialogues on Digitization Symposium. The Hyatt = features:

* State-of-the-art accommodations including many in-room features such = as fax machines, voice mail, video check out, data port outlets, irons, = ironing boards and hair dryers.

* Indoor handicapped accessible pool, whirlpool, and complete health = club facilities.

* Concierge, valet and laundry services.

* Central downtown location with access via the enclosed skyway system = to the Library.

* Shuttle Service to and from the Rochester International Airport.

The Hyatt will offer a substantially reduced room rate of $109 per = night for single or double occupancy for advanced reservations made = through March 18, 2001. Thereafter, reservations will be taken on a = space and rate availability basis.

Reservations should be made by contacting the Hyatt directly at (716) = 546-1234 and referencing the Dialogues of Digitization Conference/South = Central Regional Library Council.

Directions

Directions from the Rochester International Airport to the Hyatt = Regency Rochester:
* Exit airport and turn right at the stop light.
* Follow signs to the entrance of 390 North.
* Make a left turn onto ramp.
* Follow 390 to 490 East (exit 20A)
* Follow 490 to exit #13 (Plymouth Avenue/Downtown West)
* Turn right at the stop light on to Plymouth Avenue.
* Go to second stop light and turn left onto Main Street.
* Hotel will be 1/2 block past the fourth street light on the right.

Traveling 390 North to the Hyatt Regency Rochester:
* Take 390 North to 590 North.
* Follow 590 North to 490 West.
* Follow 490 West to exit #16 (Downtown-Clinton Avenue).
* Stay to your left on Clinton Avenue.
* At the third light, turn left onto Broad Street.
* At the next stop light, turn right onto Stone Street.
* Follow Stone Street to the end (1 block) and turn left onto Main = Street.
* Hotel is 1/2 block on the left.

Traveling 90 East (NYS Thruway) from Buffalo to the Hyatt Regency=20 Rochester:
* Take exit 47 (LeRoy I-490), pay toll.
* Take 490 East approximately 20 miles.
* Follow 490 East to exit #13 (Plymouth Avenue/Downtown West).
* Turn right at the stop light onto Plymouth Avenue.
* Go to second stop light and turn left onto Main Street.
* Hotel will be 1/2 block past the fourth street light on the right.

Traveling 90 West (NYS Thruway) from Syracuse to the Hyatt Regency = Rochester:
* Take Exit #45 (Rochester I-490), pay toll.
* Follow 490 West approximately 15 miles.
* Follow 490 West to exit #16 (Downtown-Clinton Avenue).
* Stay to your left on Clinton Avenue.
* At the third light, turn left onto Broad Street.
* At the next stop light, turn right onto Stone Street.
* Follow Stone Street to the end (1 block) and turn left onto Main = Street.
* Hotel is 1/2 block on the left.

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=09
=09

Dialogues on Digitization Symposium Application Form
(please print)

Name =
________________________________________________________________________=
_______________ Mr. Mrs. Ms. Other __________________ Title ________________________________ Institution =
______________________________________________ Street Address =
________________________________________________________________________=
________ City =
________________________________________________________________________=
______________ State ____________________________________________ Zip Code =
__________________________________ Telephone =
(office)_________________________________(home)_________________________=
_____________ Fax ___________________________________________________________ E-Mail_________________________________________________________

                Applications with check or money order must be received by March 9, = 2001. Mail to: =20
                                                                Jenny Peer
                                                                Rochester Public Library=09
                                                                115 South Avenue
                                                                Rochester, NY 14604

(over)

Application Form - Part 2

Please provide a brief description of your professional = responsibilities, digitizing projects recently undertaken by your = institution, and reasons why you believe you would both benefit from = and contribute to the Dialogues on Digitization Symposium.

Accommodations=20

Hyatt Regency Rochester 125 East main Street Rochester, NY 14604 716.546.1234

* State-of-the-art accommodations including many in-room features such = as fax machines, voice mail, video * Turn right at the stop light on to = Plymouth Avenue.
* Go to second stop light and turn left onto Main Street.
* Hotel will be 1/2 block past the fourth street light on the right.

Traveling 90 East (NYS Thruway) from Buffalo to the Hyatt Regency = Rochester:
* Take exit 47 (LeRoy I-490), pay toll.
* Take 490 East approximately 20 miles.
* Follow 490 East to exit #13 (Plymouth Avenue/Downtown West).
* Turn right at the stop light onto Plymouth Avenue.
* Go to second stop light and turn left onto Main Street.
* Hotel will be 1/2 block past the fourth street light on the right.

=93The impact of digitizing projects on an institution, its way of = operating, its traditional audience, and its core functions, is often = hard to anticipate. The challenge of selecting the parts of a large = collection that will be scanned is, for some, a novel task that calls = into question basic principles of collection development and access = policies.=94 Abby Smith, Director of Programs Council on Library and Information Resources
[Why Digitize?, p.9]

=93As we begin the 21st century, ...libraries and archives face a = critical transition in which digital projects must give way to digital = programs to survive...Projects by their very nature are of limited = duration and scope, most often involving efforts to create digital = resources. Programs are on-going and encompass the full life cycle of = digital resources, from selection and creation to management, access = and preservation. Programmatic efforts cannot be self-contained or = viewed as separate from or parallel to the core institutional mission. = To succeed, digital imaging programs must permeate the institutional = culture and daily function.=94
Anne R. Kenney, Co-Director
Cornell Institute for Digital Collections
[Moving Theory into Practice, p.153]

________________________________________________________________________=
________________________________________________________________________=
________________________________________________________________________=
_____________________________________________________________________

Melissa Smith Levine, Esq., Library of Congress National Digital = Library Project
=20

* Economic Viability
=93Most digital conversion projects have been funded by one-time = appropriations from government, foundation, or institutional resources. =
Ultimately an institution must face the on-going costs of maintaining =
[or increasing] its digital assets, which will require the commitment = of institutional resources. Funding reallocation is not a pleasant = topic for any institution...=94 (Moving, p.170)

Anne R. Kenney, Associate Director of the Department of Preservation, =

Cornell University

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Dialogues on Digitization

A Symposium for Libraries to Discuss Critical Issues Facing Digitizing = Programs

April 25-27, 2001 Rochester, NY=20

The Dialogues on Digitization Symposium provides a unique opportunity = to facilitate discussion among major libraries in New York State that = are involved in mature digitizing programs. Funded by an LSTA 2001 = grant, this symposium will bring together NYS leaders in digital = librarianship to focus on key issues involved in digital library = development. Digitizing project managers and administrators will come = together to reap the benefits of informal information sharing and small = group discussion facilitated by nationally respected members of the = digitizing community. The goals of the symposium are as follows:

=95 To define and understand the key elements involved in critical = digital program issues. Focus will be on copyright, selection criteria = and mainstreaming projects into programs;
=95 To create a shared awareness of skills, resources and initiatives = currently underway in New York State;
=95 To identify opportunities for continued information sharing and = for collaborative program development on regional and state-wide = levels.

This symposium will begin the much needed state-wide Dialogues on = Digitization from which all libraries will benefit. Where it will lead = will depend on the conceptual boldness of the leaders involved. Please = accept this invitation to become a participant in the dialogue.

=93The impact of digitizing projects on an institution, its way of = operating, its traditional audience, and its core functions, is often = hard to anticipate. The challenge of selecting the parts of a large = collection that will be scanned is, for some, a novel task that calls = into question basic principles of collection development and access = policies.=94
                        Abby Smith, Director of Programs
                        Council on Library and Information Resources
                        [Why Digitize?, p.9]

=93As we begin the 21st century, ...libraries and archives face a = critical transition in which digital projects must give way to digital = programs to survive...Projects by their very nature are of limited = duration and scope, most often involving efforts to create digital = resources. Programs are on-going and encompass the full life cycle of = digital resources, from selection and creation to management, access = and preservation. Programmatic efforts cannot be self-contained or = viewed as separate from or parallel to the core institutional mission. = To succeed, digital imaging programs must permeate the institutional = culture and daily functions.=94
                        Anne R. Kenney, Co-Director
                        Cornell Institute for Digital Collections
                        [Moving Theory into Practice, p.153]

=93Copyright and related legal issues should be treated in a holistic = manner, as part of the general planning and management process for = digitizing, maintaining, and making collections available. Copyright = should be viewed, in a sense, in the context of broader stewardship for = collections in museums, libraries, historical associations, and the = like.=94
                        Melissa Smith Levine, Legal Advisor ,=20
                        National Digital Library Project,=20
                        Library of Congress=20